Remote Work General Information
If you are a Liberal Arts faculty or staff member who needs assistance with computing equipment for Remote Work, please contact Technology Implementation Manager (TIM) Andy Castellanos at acastellanos@utep.edu.
Taking your office computer home
During this COVID-19 pandemic emergency, you as a UTEP employee are authorized to take your office computer home for remote work purposes provided that the appropriate paperwork is completed and approved. The employee taking their office computer home must complete an Authorization to Remove Equipment Off Campus form, which needs to be approved and signed by the employee's supervisor (Chair, Director or Dean). All Liberal Arts inventory stewards (Deans/Chairs/Directors and their Administrative Assistants) must keep these forms on file as a record of what pieces of their inventory have been taken off campus for Inventory and Auditing purposes.
The following information must be entered into the form:
- In Section 1, please enter "UTEP remote work during 2020 COVID-19 pandemic" as the purpose.
- Enter your computer's 6-digit UTEP tag number in the "Inventory #." If you know your Department Code, please enter it. If you are not sure, email TIM Andy Castellanos at acastellanos@utep.edu with your tag number and he will look up your computer's Department Code in the system.
- In the "Item Description" area, please enter your computer's make and model (i.e. Dell OptiPlex 9020 AIO, Apple 27" iMac, etc.)
- Your direct supervisor and steward of the equipment being taken off-campus must sign and date Section 3.
- Once the equipment is returned to campus, he or she will sign and date Section 4.
- Please enter your home address in Section 6.
- Please enter "UTEP requires" in Section 7.
- Please complete, sign and date Section 8 with your information.
As the UTEP Campus is currently under Restricted Campus operations and physical signatures are unable to be collected, employees taking their office computers home must physically complete Sections 1, 6, 7, and 8 of the form and get an electronic approval from their supervisor (an email will suffice), stating that the employee is allowed to take their office computer home. Once the UTEP Campus moves to Limited Campus and Low-Density operations, the appropriate signatures for Section 3 will be collected.
If you are unable to physically deliver the form to your department's admin assistant due to the Restricted Campus operation, please hold onto the form until your department is able to physically return to campus, at which time you can turn in your form, your supervisor can sign it, and your admin assistant can keep it on file. Once the campus returns to normal Open Campus operations, you will return your computer to your office, your supervisor will sign Section 4 acknowledging its return and your admin assistant will keep the form on file for Inventory, Records, and Auditing purposes.
Borrowing equipment for Remote Work
Your department or program is primarily responsible for providing you with additional computing equipment equipment for Remote Work (see Purchasing section below). If they are unable to do so, the College of Liberal Arts has secured a limited number of additional resources which are available to be checked out to faculty and staff who must continue to work remotely during these limited on-campus operations. The check-out of this equipment must be coordinated via the Liberal Arts Technology Implementation Manager (TIM) Andy Castellanos acastellanos@utep.edu. Equipment available includes:
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Dell OptiPlex All-In-One PC computers with integrated webcams/microphones. Computers have been upgraded to include WiFi connectivity for home use.
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Apple MacBook Pro laptops
Unfortunately, there are no more PC laptops available.
Purchasing equipment for Remote Work
If your department is willing and able to purchase equipment for you for Remote Work purposes, please have your supervisor and admin assistant consult with Technology Implementation Manager (TIM) Andy Castellanos at acastellanos@utep.edu to make sure the equipment purchased is appropriate for remote work. For example, the current Desktop Options for the Dell Standard Configurations in Miner Mall DO NOT INCLUDE WIFI CAPABILITIES. An external WiFi USB adapter must be purchased along with these computers in order for them to be capable remote work computers.