Rental Fees

The information on this page is subject to change. Last updated 09/01/2024.

Fees for the use of facilities and equipment are assessed based on each event’s rental category. This page lists our most common fees.

University events which are FREE & OPEN to the general public are not charged at the University rate, regardless of which department or organization is hosting the event. University Departments, SO’s, and Individual Students must pay labor costs, vendor/contractor costs, and any other procured items associated with hosting their event plus an Administrative Fee of 20%.

All events hosted by third-party entities must be reserved through the Office of Special Events and will be charged at non-University rates. The Office of Special Events is responsible for making all reservations and arrangements within the special use facilities on behalf of the University. All costs and fees related to the event are billed to the external organization. If a non-University event is canceled and the Office of Special Events does not receive at least a 24-hour cancellation notice from the external organization, a cancellation fee and any incidental fees will be charged. For detailed information about pricing for your organization, please submit an EXTERNAL ORGANIZATION USE FORM .

1. 1. Room Fee

      This is the cost of renting space from the Office of Special Events, charged on a full-day basis. Student organizations (SOs) and University departments within the Division of Student Affairs (DSA) typically do not pay room fees for events that are open to UTEP faculty, staff, and students and do not charge for admission. Exceptions apply for events involving third-party partners or sponsors and for those which are open to the public. 

      • Don Haskins Center Daily Rate - $3,448
        • In addition, Don Haskins Areas, which are as follows:
          • Gordon Family Courtside Club - $511.00
      • Sun Bowl Stadium Daily Rate - $19,584
        • In addition, Sun Bowl Areas, which are as follows:
          • Field Only Rate - $10,357
          • Field plus West Seating or East Seating Only - $11,755
          • Field plus North Seating Only - $13,235
          • Hunt Family Sky Lounge or Press Box or GECU Terrace - $688
      • Magoffin Auditorium Daily Rate - $1,960
        
        

   2. Equipment Fees

      Special Facilities Management can provide audiovisual equipment, furniture, and other accessories for your event. Equipment fees include the set-up, use, and tear-down of these items as well as the use of built-in audiovisual systems. These fees are charged on a full-day and include support by our staff during your event. Most equipment fees are waived for SOs and University departments, with some exceptions.

   3. Technician Fee

      For large events, or for those with advanced technical requirements, a dedicated Event Technician will be present for the duration of the event. The use of certain equipment or facilities may require the presence of an Event Technician. This fee is charged per hour based on the event’s rental category.

   4. Opening & Closing Fees

      These fees are charged when Special Facilities Management facilities are to be used outside of posted operating hours.

   5. Deposits

      Non-university organizations who reserve facilities through the Office of Special Events office must pay a non-refundable deposit before any space or equipment is reserved, which be deducted from the invoice total after the event. If the reservation is cancelled, the deposit is forfeited. Additionally, late cancellation fees may be charged if adequate cancellation notice is not provided to the Office of Special Events.

   6. Late Cancellation Fee

      A standard fee of $25 is charged to any department or organization that does not keep a reservation unless the Office of Special Events is notified of the cancellation at least 24 hours prior to the scheduled reservation time. Additional cancellation fees may apply to larger events or to those with complex setups.

   7. Cleaning Fee

      Any department or organization that leaves Don Haskins Center, Magoffin Auditorium, and/or Sun Bowl Stadium facilities in a condition that requires extensive cleanup by Special Facilities Management staff will be charged a cleaning fee. The amount of this fee is determined by the cost of time and materials required for cleanup.

   8. Damage Fee

      Any department or organization that, through negligence or misuse, causes Special Facilities Management facilities or equipment to become damaged or destroyed will be charged a damage fee. The amount of this fee is determined after damage is investigated and costs for repair/replacement are assessed.

   9. Delinquent Fee

      Any invoice not paid within 30 days of the invoice date shall incur a delinquent fee. If full payment is not received within 60 days of the original invoice date, the invoice shall be submitted to the Office of the Vice President for Business Affairs for collections.