News

 The PeopleSoft environment will be unavailable starting today,  Friday, November 13 ^th at 5:00 pm through Monday, November 16 ^th at 7:00 am. During this time UT Share will be performing scheduled maintenance. 

 The PeopleSoft Team

 Hourly employees will soon have access to enter timesheets electronically through PeopleSoft. Timesheets will route to their “Reports To” manager for review and approval and will flow automatically in PeopleSoft. 

 For additional information and training material, please click here.

We are currently piloting this feature with the VPBA and VPIRP groups and more information regarding training will be announced. If you have any questions or encounter any technical issues, please contact us at  helpdesk@utep.edu.

For general questions on processing timesheets, please contact  payroll@utep.edu .

 SAHARA will be our new reconciliation tool which will provide the following new features:

• Capability of online comments and flagging transactions.
• Electronic acknowledgment for reconcilers and approvers. 

 Those that have been identified as account reconcilers are expected to attend SAHARA training to gain access to the new account reconciliation tool within PeopleSoft.  

For additional information and training material, please click here.

If you have any questions please contact us at  helpdesk@utep.edu.  

Starting Monday, June 1 ^st access will be enabled to submit a leave request electronically through PeopleSoft. Leave requests will route to your “Reports To” manager for review and approval and will route automatically in PeopleSoft. 

We are currently piloting this feature with the VPBA and VPIRP groups and more information regarding training will be announced. Additional training materials are posted and are currently available, click here for more information.  

New PeopleSoft workflows for hiring, rehiring, transfers, position modifications, and updates to job information are now live and fully functional for ALL eForm processors.

Tips to remember about eForms:

• eForms are accessible directly on the PeopleSoft Employee Self-Service home page by using the eForms tile.
• Initiators will have access to search for their pending and completed documents, recall documents pending approval, and cancel documents not submitted.

We have gathered the frequently asked questions and compiled these in one site, refer to the eForms FAQs page for more information.

For additional information and training material please click here.

As a reminder, IAPs for these transactions will not be available effective April 06, 2020; however, any requests previously submitted through an IAP will be fully processed through that system.

If you have any questions, please contact helpdesk@utep.edu.

 A tracking measure has been implemented to assist with identifying expenditures related to the COVID-19 health crisis. As such, we have added a new field in the PeopleSoft Accounting Details chart string called Program. If you have a COVID-19 related expense, please populate the Program field with the code: CV19. Moving forward, this new step applies to Expense Reports, Non-PO Vouchers, and Journal Entries. Click here for instructions on how to add the code. An additional step for assigning the Program code in Miner Mall is forthcoming. For the time being, please enter “CV19” as a comment in the Purchase Requisition or Purchase Order.

What is considered a COVID-19-related expense?

An expense that is considered COVID-19-related is one that was incurred due to changes in spending related to the COVID-19 health crisis. Examples include, but are not limited to, the following:

• Additional purchases of supplies related to cleaning
• Additional purchases of supplies related to telework or distance learning
• Cancellation/restocking fees*

Please note that this new field improves reporting to better track expenditures, and has no impact on your budget.

We appreciate your cooperation, and thank you for your ongoing support!

*The Purchasing department may be able to assist with these fees. For assistance, please email purchasing@utep.edu. 

We will be introducing the newest eForms in the upcoming weeks. The new forms will be used for HR transactions such as hiring, rehiring, transfers, position modifications, and updates to job information. Similar to separation and position funding change eForms, these new transactions will enable you to enter, route, and process transactions in PeopleSoft.

To implement this new set of forms, we will be training and releasing instructions by piloting groups. In the upcoming weeks, you will receive a separate e-mail inviting you to attend a hands-on training session with your respective group.

Training is required to maintain access to process eForms. 

If you have any questions please contact us at helpdesk@utep.edu.

There are a number of enhancements included in this year’s evaluation. A few key changes include the following:

• New Look and Feel
• Minimize the Number of Default Evaluation Criteria
• Provide the Ability to Copy Criteria from the 2018 Evaluations 

Multiple modes of training are available, including hands-on sessions, videos, and quick guides. You will receive a separate email inviting you to attend a hands-on training session with your respective college/division.

We highly encourage you to attend a hands-on training session to familiarize yourself with the new functionality.

To view a list of training videos, visit our web page.

Important: If you created and submitted 2019 Goals for your team members, we copied the evaluation criteria you used in 2018 into the 2019 evaluations. If you did not set goals for 2019 and wish to evaluate your employees using the same criteria used in 2018, click here to view the steps required to copy.

If you have questions or need additional assistance, contact us at helpdesk@utep.edu.

To learn more about Staff Evaluations, click here.

The PeopleSoft system is now available. As you log in, you will experience the new look and feel. If you did not attend a training session, click here to register for the December 10th session.

Quick guides and training videos are also available on our website.

Should you have any questions, please contact us at helpdesk@utep.edu.

We appreciate your cooperation.

The PeopleSoft Team

PeopleSoft will be undergoing a new look and feel and we invite you to join us for a demonstration. Key changes include the following:

• New navigation
• New layout
• The concept of “tiles” on your home page

If you process documents in the system, we highly encourage you to attend a training session to familiarize yourself with the new environment.

To sign-up, click on the “Register” link in the table below:

Thank you,

The PeopleSoft Team

Access to the following has been restored:

• Accounts Payable:
  • Non-POs
  • Travel Authorizations
  • Reimbursements
• Purchasing:
  • Purchase Orders through Miner Mall

For any questions regarding processing of POs, NOon-Po Vouchers, travel authorizations, or reimbursements contact helpdesk@utep.edu.

Thank you,

The PeopleSoft Team